You are using an older version of Internet Explorer that is not supported on this site. Please upgrade for the best experience.

Frequently Asked Questions

Through our many faculty interactions, we have compiled these Frequently Asked Questions surrounding the Appointment and Promotion Process.

Curriculum Vitae

How do I document giving multiple lectures to the same learners every year? Should I list them individually?

Annual lectures provided to the same group of trainees, particularly if numerous, do not need to be listed individually. It is acceptable to state that lectures are given monthly, quarterly, etc. to “X” number and type of learner and to provide a sample of topics covered.

EXAMPLE

Faculty CV FAQs

Return to top

How do I list time spent with learners in the operating room or in clinic?

In the section entitled CLINICAL EDUCATION, list the location, number of contact hours and frequency, and type of learner (medical student, resident, fellow) in each setting e.g., OR, outpatient, inpatient.

EXAMPLE

Faculty CV FAQs

Return to top

Where should Letters to the Editor be placed on the CV?

These publications are listed under NON-PEER REVIEWED PUBLICATIONS, even if they appear in a peer-reviewed journal.

Return to top

May I include interviews with the media, lectures for the public, or print materials created for the public on my CV?

Yes. These would go into the section entitled EDUCATION FOR THE PUBLIC/COMMUNITY EDUCATION.

Return to top

Appointment and Promotion Process

What is the first step in the appointment or promotion process?

The first step in the process is the creation of a Curriculum Vitae (CV). The CV must be in the UMMS format. Please use the CV template below:

Return to top

How is the Area of Distinction (AOD) determined?

The AOD reflects one’s primary professional activities and is determined by the faculty member in conjunction with the Department Chair or Vice Chair for Academic Affairs. Options for Areas of Distinction are Health Care Delivery, Education, Investigation, Population Health and Public Policy.

Return to top

What are the academic ranks? What is a senior level rank?

The ranks are Instructor, Assistant Professor, Associate Professor, and Professor. For most individuals, initial faculty appointment will be at the Assistant Professor level. Associate Professor and Professor are considered senior ranks.

Return to top

Does time at the Assistant Professor level at Tufts or another medical school count towards the minimum time required before one is eligible for promotion to Associate Professor?

Yes. Time spent at the Assistant Professor level at other medical schools will be taken into account.

Return to top

Do I need to provide a narrative statement? Is there a guide on writing the narrative?

A narrative statement is strongly encouraged for academic promotion but not necessary for initial faculty appointment. Download the narrative statement guide (pdf)

Return to top

Who solicits Letters of Evaluation for Academic Promotion?

The Department Chair solicits these letters on behalf of the faculty member. Individuals will be asked to provide a list of potential evaluators. Faculty may not solicit letters directly.

Return to top

Are there examples of what is considered established or senior level of activities in an Area of Distinction?

Yes. Download a list of examples (pdf)

Return to top

Who is the primary staff contact for the appointment and promotion process?

The Departmental Academic Administrator is the primary staff contact. These individuals are responsible for compiling the “basic file” for appointments and promotions and liaise with the UMMS-Baystate Office of Faculty Affairs.

DEPARTMENT ADMINSTRATOR CONTACT INFO
Anesthesiology

Yesenia Gorham
Maria Lopez

Address: Anesthesia, SG668A
Phone: 794-4326

Emergency Med. Maghan Wright
Christine Kazyaka
Address: Emergency Services, S5433
Phone:794-5375
Medicine

Kelly Hernandez
Meggan Evans

Address: Medicine, S2677
Phone: 794-2984
Neurology Edith Zive Address: Neurology,S4648
Phone: 794-4754
OB/Gyn Kathleen Sullivan Address: OB/GYN,S1688
Phone:794-5457
Pathology

Diane Warner
Kristen Kolb

Address: Pathology, C1170
Phone: 794-4673
Pediatrics Susan Mirolli Address: Baystate Childrens Hosp., S3584
Phone: 794-5060
Psychiatry Adaliz Diaz Address: Behavioral Health Admin, WG703
Phone: 794-4235
Radiology Elaine (Lainie) Beaty Address: Radiology, D3160
Phone: 794-4644
Surgery Gretchen Warner Address: Surgery, S3680
Phone: 794-5161

Return to top

Career Development

What resources are available?

We have links to a number of key templates, guides and policies on our Appointment and Promotion page.

The UMMS Office of Faculty Affairs website has the complete Criteria for Appointment and Promotion in the Non-Tenure Track.

In addition, Baystate Health offers a number of faculty development opportunities.

Return to top

Who can help me with my academic career development planning?

The Department Chair or Department Vice Chair for Academic Affairs is the first point of contact for these types of conversations.

One-on-one academic career development consultations are also available at the UMMS-Baystate Office of Faculty Affairs. These can be requested by contacting Elaine Pluta at elaine.pluta@baystategealth.org.

Return to top