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4th Year Electives Application Process

Baystate Medical Center offers students in their final year of medical school the opportunity to participate in educational, engaging and challenging clinical electives.

The visiting student program for the 2020 - 2021 academic year has been suspended.

With the health and well-being of our community in mind, UMMS–Baystate, in alignment with the main campus of the University of Massachusetts Medical School, has made the difficult decision to suspend our Visiting Student Program for the 2020-2021 academic year. Unfortunately, we will not be able to host students in any of our elective rotation experiences during this time.

Select the appropriate category below for specific application requirements.

AACOM-accredited Medical Schools

Baystate Medical Center offers students in their final year of medical school the opportunity to participate in educational, engaging and challenging clinical electives.

Applications for the 2020 – 2021 clinical year will be accepted beginning June 1, 2020 for all rotations.

The visiting student program for the 2020 - 2021 academic year is temporarily suspended.

Application Process

Final year students enrolled in good standing at an AACOM medical school must register through VSAS, the Visiting Student Application Service, for up to 2 clinical electives.

VSAS applications must document that student:

  • Will be in their final year at the time of the elective and enrolled in good standing at an AACOM accredited medical school.
  • Passing grade on the USMLE or COMLEX Step 1 examination
  • Holds personal health insurance.
  • Has coverage of medical liability and/or malpractice insurance held by the home school with coverage of at least $1,000,000 per occurrence and $3,000,000 aggregate.

The VSAS application must include a:

  • Current transcript
  • Photograph
  • Curriculum Vitae
  • BMC Security ID Form
  • BMC Criminal Background Check Verification Form (uploaded by Medical School)*
  • BMC Immunization Form or a school issued immunization certificate documenting all of the BMC requirements.  (Please do not send entire medical history.)
  • School-issued email address for contacting purposes.
  • Performance evaluation form.
    * The Medical School must fill out and sign the BMC Criminal Background Check Verification Form. If the School has not run a criminal background check, then a BMC Criminal Background Release Form is required.

Incomplete applications will not be processed.  Please allow 4-6 weeks for processing. Students must be fully registered at least 45 days prior to start date.

FEE: Within 10 days of acceptance, students must send a non-refundable processing fee of $100.00 total for all approved electives, up to 2 electives, to the Office of Undergraduate Medical Education.  Failure to do so will result in the cancellation of the elective(s). This fee is in addition to the application fee paid directly to VSAS.  Personal checks or money orders made payable to ‘Baystate Medical Center’ only please.

Approval

Once application is complete, notification of approval with an offer will be sent via email to your school-issued email address.  You will have ONE week to accept or decline the offer before it expires.

Cancellation Policy

Students may cancel or reschedule up to 2 electives without penalty.  A student will forfeit all future electives if they:

  • Cancel an elective within 30 days of the start date.
  • Cancel or reschedule a 4th elective without prior approval of the Chief Education Officer for Academic Affairs.
  • Fail to report to their scheduled elective.

The following electives CANNOT be dropped:

  • Emergency Medicine
  • Infectious Disease
  • Neurology
  • High Risk Obstetrics
  • Pediatrics Subinternship

Orientation

Approximately 4 weeks prior to your start date, you will receive orientation information, via email to your school-issued email address, with additional instructions and forms for your elective.  You must then complete the following requirements before your first rotation begins.

  • Online Orientation Training
  • Housing Agreement
  • Any updated or incomplete Health Requirements

Housing

Registered students are eligible for on-campus housing for up to 2 electives. The fee for on-campus housing is $200 for every 4 weeks.

LSME-accredited Medical Schools

Baystate Medical Center offers students in their final year of medical school the opportunity to participate in educational, engaging and challenging clinical electives.

Applications for the 2020 – 2021 clinical year will be accepted beginning June 1, 2020 for all rotations.

The visiting student program for the 2020 - 2021 academic year is temporarily suspended. 

Application Process

final year students enrolled in good standing at a non-TUSM LCME school must register through VSAS, the Visiting Student Application Service, for up to 2 clinical electives.

VSAS applications must document that student:

  • Will be in their final year at the time of the elective and enrolled in good standing at a LCME accredited medical school.
  • Passed the USMLE Step 1.
  • Holds personal health insurance.
  • Has coverage of medical liability and/or malpractice insurance held by the home school with coverage of at least $1,000,000 per occurrence and $3,000,000 aggregate.

The VSAS application must include a:

  • Current transcript
  • Photograph
  • Curriculum Vitae
  • BMC Security ID Form
  • BMC Criminal Background Check Verification Form (uploaded by Medical School)*
  • BMC Immunization Form or a school issued immunization certificate documenting all of the BMC requirements.  (Please do not send entire medical history.)
  • School-issued email address for contacting purposes.
  • Performance evaluation form.  

* The Medical School must fill out and sign the BMC Criminal Background Check Verification Form. If the School has not run a criminal background check, then a BMC Criminal Background Release Form is required.

Incomplete applications will not be processed.  Please allow 4-6 weeks for processing. Students must be fully registered at least 45 days prior to start date.

FEE: Within 10 days of acceptance, students must send a non-refundable processing fee of $100.00 total for all approved electives, up to 2 electives, to the Office of Undergraduate Medical Education.  Failure to do so will result in the cancellation of the elective(s). This fee is in addition to the application fee paid directly to VSAS.  Personal checks or money orders made payable to ‘Baystate Medical Center’ only please.

Approval

Once application is complete, notification of approval with an offer will be sent via email to your school-issued email address. You will have ONE week to accept or decline the offer before it expires.

Cancellation Policy

Students may cancel or reschedule up to 2 electives without penalty.  A student will forfeit all future electives if they:

  • Cancel an elective within 30 days of the start date.
  • Cancel or reschedule a 4th elective without prior approval of the Chief Education Officer for Academic Affairs.
  • Fail to report to their scheduled elective.

The following electives CANNOT be dropped:

  • Emergency Medicine
  • Infectious Disease
  • Neurology
  • High Risk Obstetrics
  • Pediatrics Subinternship

Orientation

Approximately 4 weeks prior to your start date, you will receive orientation information, via email to your school-issued email address, with additional instructions and forms for your elective.  You must then complete the following requirements before your first rotation begins.

  • Online Orientation Training
  • Housing Agreement
  • Any updated or incomplete Health Requirements

Housing

Registered students are eligible for on-campus housing for up to 2 electives. The fee for on-campus housing is $200 for every 4 weeks.

Students from International Medical Schools

Students from International Medical Schools must apply through the University of Massachusetts Medical School.

Visit their website for eligibility, application, requirements information, and fees for international students.