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4th Year Electives Application Process

We invite you to consider the elective opportunities at Baystate Medical Center.

Please select the appropriate category for specific application requirements.

AACOM-accredited Medical Schools

Applications through VSAS will be accepted March 18, 2019 for Emergency Medicine and April 1, 2019 for all other rotations.

Application Process

Final year students enrolled in good standing at an AACOM medical school must register through VSAS, the Visiting Student Application Service, for up to 2 clinical electives.

VSAS applications must document that student:

  • Will be in their final year at the time of the elective and enrolled in good standing at an AACOM accredited medical school.
  • Passing grade on the USMLE or COMLEX Step 1 examination
  • Holds personal health insurance.
  • Has coverage of medical liability and/or malpractice insurance held by the home school with coverage of at least $1,000,000 per occurrence and $3,000,000 aggregate.

The VSAS application must include a:

  • Current transcript
  • Photograph
  • Curriculum Vitae
  • BMC Security ID Form
  • BMC Criminal Background Check Verification Form (uploaded by Medical School)*
  • BMC Immunization Form or a school issued immunization certificate documenting all of the BMC requirements.  (Please do not send entire medical history.)
  • School-issued email address for contacting purposes.
  • Performance evaluation form.
    * The Medical School must fill out and sign the BMC Criminal Background Check Verification Form. If the School has not run a criminal background check, then a BMC Criminal Background Release Form is required.

Incomplete applications will not be processed.  Please allow 4-6 weeks for processing. Students must be fully registered at least 45 days prior to start date.

FEE: Within 10 days of acceptance, students must send a non-refundable processing fee of $100.00 total for all approved electives, up to 2 electives, to the Office of Undergraduate Medical Education.  Failure to do so will result in the cancellation of the elective(s). This fee is in addition to the application fee paid directly to VSAS.  Personal checks or money orders made payable to ‘Baystate Medical Center’ only please.

Approval

Once application is complete, notification of approval with an offer will be sent via email to your school-issued email address.  You will have ONE week to accept or decline the offer before it expires.

Cancellation Policy

Students may cancel or reschedule up to 2 electives without penalty.  A student will forfeit all future electives if they:

  • Cancel an elective within 30 days of the start date.
  • Cancel or reschedule a 4th elective without prior approval of the Chief Education Officer for Academic Affairs.
  • Fail to report to their scheduled elective.

    The following electives CANNOT be dropped:
    EMR401: Emergency Medicine
    IFD401: Infectious Disease
    NEU401: Neurology
    NEU414: Pediatric Neurology
    OBG401: High Risk OB
    PED417: Pediatric Acting Internship

Orientation

Approximately 4 weeks prior to your start date, you will receive orientation information, via email to your school-issued email address, with additional instructions and forms for your elective.  You must then complete the following requirements before your first rotation begins.

  • Online Orientation Training
  • Housing Agreement
  • Any updated or incomplete Health Requirements

Housing

Registered students are eligible for on-campus housing for up to 2 electives. The fee for on-campus housing is $200 for every 4 weeks.

Students from International Medical Schools

Students from International Medical Schools must apply through the University of Massachusetts Medical School.

Visit their website for eligibility, application, requirements information, and fees for international students.

Other LSME-accredited Medical Schools

Applications through VSAS will be accepted March 18, 2019 for Emergency Medicine and April 1, 2019 for all other rotations.

Application Process

final year students enrolled in good standing at a non-TUSM LCME school must register through VSAS, the Visiting Student Application Service, for up to 2 clinical electives.

VSAS applications must document that student:

  • Will be in their final year at the time of the elective and enrolled in good standing at a LCME accredited medical school.
  • Passed the USMLE Step 1.
  • Holds personal health insurance.
  • Has coverage of medical liability and/or malpractice insurance held by the home school with coverage of at least $1,000,000 per occurrence and $3,000,000 aggregate.

The VSAS application must include a:

  • Current transcript
  • Photograph
  • Curriculum Vitae
  • BMC Security ID Form
  • BMC Criminal Background Check Verification Form (uploaded by Medical School)*
  • BMC Immunization Form or a school issued immunization certificate documenting all of the BMC requirements.  (Please do not send entire medical history.)
  • School-issued email address for contacting purposes.
  • Performance evaluation form.  

* The Medical School must fill out and sign the BMC Criminal Background Check Verification Form. If the School has not run a criminal background check, then a BMC Criminal Background Release Form is required.

Incomplete applications will not be processed.  Please allow 4-6 weeks for processing. Students must be fully registered at least 45 days prior to start date.

FEE: Within 10 days of acceptance, students must send a non-refundable processing fee of $100.00 total for all approved electives, up to 2 electives, to the Office of Undergraduate Medical Education.  Failure to do so will result in the cancellation of the elective(s). This fee is in addition to the application fee paid directly to VSAS.  Personal checks or money orders made payable to ‘Baystate Medical Center’ only please.

Approval

Once application is complete, notification of approval with an offer will be sent via email to your school-issued email address. You will have ONE week to accept or decline the offer before it expires.

Cancellation Policy

Students may cancel or reschedule up to 3 electives without penalty.  A student will forfeit all future electives if they:

  • Cancel an elective within 30 days of the start date.
  • Cancel or reschedule a 4th elective without prior approval of the Chief Education Officer for Academic Affairs.
  • Fail to report to their scheduled elective.
    The following electives CANNOT be dropped:
    EMR401: Emergency Medicine
    IFD401: Infectious Disease
    NEU401: Neurology
    NEU414: Pediatric Neurology
    OBG401: High Risk OB
    PED417: Pediatric Acting Internship

Orientation

Approximately 4 weeks prior to your start date, you will receive orientation information, via email to your school-issued email address, with additional instructions and forms for your elective.  You must then complete the following requirements before your first rotation begins.

  • Online Orientation Training
  • Housing Agreement
  • Any updated or incomplete Health Requirements

Housing

Registered students are eligible for on-campus housing for up to 2 electives. The fee for on-campus housing is $200 for every 4 weeks.

TUSM Students

Baystate Medical Center is the largest clinical training site for Tufts University School of Medicine. Year after year, TUSM students rank BMC as the top teaching site.

We are also their only major teaching affiliate that offers all 5 required third-year core clerkships—giving you the option of completing your entire third year clerkship curriculum at one hospital.

We will accept TUSM students approved for clinical electives by the Office of the Registrar.

  • Initial registration will take place during the lottery for 4th year electives coordinated by the TUSM Office of the Registrar.
  • Students must be fully registered at least one month prior to the start date of the elective unless alternative arrangements have been made.

Requirements

BMC Criminal Background Check Verification

The TUSM Office of Student Affairs must fill out and sign the BMC Criminal Background Check Verification Form. This form will be provided to each student who is registered for a Baystate rotation.

Immunizations

The TUSM Student Advisory and Health Administration will forward your immunization certificate to  BMC.  Proof of current immunizations must be received at least 4 weeks prior to the start of any rotation.  Students may not begin their rotation until clearance has been obtained.

  • Please note, in addition to your immunization record, an Annual N95 Mask Fit Test within 12 months of your start date and two TB tests within the 12 months and 3 months of your start date, are required for clearance.
  • The Massachusetts Department of Public Health and the CDC has mandated that all health care workers obtain the seasonal influenza vaccine yearly and fill out the Flu Vaccination Election Form.

Cancellation Policy

Students may cancel or reschedule up to 3 electives without penalty.  A student will forfeit all future electives if they:

  • Cancel an elective within 30 days of the start date.
  • Cancel or reschedule a 4th elective without prior approval of the Chief Education Officer for Academic Affairs.
  • Fail to report to their scheduled elective.
    The following electives CANNOT be dropped:
    EMR401: Emergency Medicine
    IFD401: Infectious Disease
    NEU401: Neurology
    NEU414: Pediatric Neurology
    OBG401: High Risk OB
    PED417: Pediatric Acting Internship

Orientation

Approximately 4 weeks prior to your start date, you will receive orientation information, via email to your school-issued email address, with additional instructions and forms for your elective.  You must then complete the following requirements before your first rotation begins.

  • All Immunization and Health requirement
  • Online Orientation Training
  • Housing Agreement
  • Security Form

Housing

TUSM students may register for an unlimited number of clinical electives, however they are only eligible for a maximum of four consecutive electives or six electives total of complimentary on-campus housing.